• Part-time, 22.8 hours 
• Permanent 
• Sydney (hybrid working arrangement)

Assist the Corporate Finance Team in the provision of the accounting and related services for NDS.  The role involves performing the day-to-day accounting transactions, including:  processing of end-to-end Accounts Payable (70%), Accounts Receivables (25%), Banking, reconciliations and basic report preparation. 

It is expected that the position holder is aligned to and always demonstrates NDS’s values.

Key Responsibilities:

Accounts Payable (AP)

• Co-ordinate the day-to-day transactional operations of the accounts payable function.   
• Supplier/Vendor Invoices – review and process all supplier invoices for the organisation (including uploading multi-program/multi cost code invoices). Ensure that all invoices are correctly coded and approved in line with NDS Delegations policy.  Follow up with relevant stakeholder where required.
• Employee Expense Claims – process all employee expense reimbursements.
• Supplier Payments – prepare weekly supplier payments run for review and approval.  Send out remittances
• Funds Availability – monitor bank accounts to ensure sufficient funds are available to make payments, prepare transfer documentation if required.  Run regular aged cash listings for AP for review by Accountant and FC.
• Customer Service – investigate and resolve supplier queries/questions provide copy information. Liaise with staff across the organisation and assist with their queries and questions and making sure they have correctly approved and coded invoices.
• Corporate Cards – enter/upload corporate card information into the ERP system in a timely fashion.
• AP Ledger – review AP ledger on a regular basis with Accountant & FC. Update and maintain supplier details in accordance with NDS protocols.

Accounts Receivable (AR)

• Co-ordinate the day-to-day transactional operations of the accounts receivable function.
• Invoicing – process/raise invoices in the financial system and ensure correctly coded and allocated to projects.
• Process Recipient Created Tax Invoices (RCTI’s) into ERP.
• Receipts – process and apply all receipts from clients/customers/others into the ERP system. Process credit card payments, where required, via NAB transact.  Ensure all receipts are reconciled.
• Banking – create bank deposit slips and perform banking when required.
• Update and maintain customer details in accordance with NDS protocols.
• AR Ledger – review AR ledger on a regular basis with Commercial Officer & FC.
• Debt Management – follow up with unpaid debtors in conjunction with program teams. Prepare debt listings for service streams as required. 
• Customer Service – act as first point of contact for customer queries and assist in their resolution. 
• Statements – prepare and send customer statements on a regular basis.

Additional

• Assist in the preparation of month end reconciliations for AR, AP & corporate credit cards.
• Manage the accounts mailbox content ensuring all items are actioned and filed correctly.
• Raising transfers for payroll.
• Liaising with the L&D team and events teams for AP/AR transactions
• Regular filing of documents (electronically) for AP, AR, banking documentation etc.
• Reporting – assist with the regular management, financial and project reporting as required.
• Annual Audit/Grant Audits – assist with preparation for and sourcing of documentation required by the external auditors/others as required.

Other Responsibilities

• Perform other duties and reponsibilities as required by manager/supervisor from time to time
• Compliance with NDS’s policies and procedures at all times, including (but not limited to) HR, Quality, Work Health & Safety (WHS), IT, Security, and Data Privacy
• Demonstrate the NDS values of Build respectful relationships, Lead change, Deliver clarity & impact, Support and develop others, Embrace diversity.